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Job ID: 235501

Cataloging and Metadata Librarian for Rare Materials - School of Law
University of California Berkeley

Date Posted May 2, 2024
Title Cataloging and Metadata Librarian for Rare Materials - School of Law
University University of California Berkeley
Berkeley, CA, United States
Department School of Law
Application Deadline 07/10/2024
Position Start Date Available immediately
  • Professional Staff
  • Library Sciences (all categories)

Cataloging and Metadata Librarian for Rare Materials - School of Law

Position overview

Position title: Cataloging and Metadata Librarian for Rare Materials
Salary range: The UC academic salary scales set the minimum pay determined by rank and step at appointment. See the following table for the salary scale for this position: The current base salary range for this position is $68,885 - $108,349.

Percent time: 100%

Anticipated start: Spring 2024

Position duration: Two-year term position, with the possibility of renewal.

Application Window
Open date: March 28, 2024

Next review date: Friday, May 31, 2024 at 11:59pm (Pacific Time)
Apply by this date to ensure full consideration by the committee.

Final date: Wednesday, Jul 10, 2024 at 11:59pm (Pacific Time)
Applications will continue to be accepted until this date, but those received after the review date will only be considered if the position has not yet been filled.

Position description


The Robbins Collection in Religious and Civil Law at the University of California, School of Law (Berkeley Law) is seeking a Cataloging and Metadata Librarian responsible for cataloging print materials, especially rare books, chiefly in Latin and modern European languages. This will include original and complex copy cataloging according to national rules and standards and the corresponding authority control. The successful candidate will have experience cataloging rare books and single-item manuscripts, advanced reading proficiency of Latin and knowledge of other European languages, familiarity current cataloging rules of description (RDA), LC subject headings and classification, MARC coding, OCLC and local cataloging systems. Requirements also include knowledge of the specifics of rare materials cataloging.

Berkeley Law & The Robbins Collection:

Berkeley Law is one of the nation's premier law schools, located at one of the world's great universities. Berkeley Law confers degrees in two instructional programs for more than 900 graduate students. The school has 53 FTE ladder-rank faculty, over 100 other academic staff (lecturers, emeriti, and visitors), a law library, a rare books and special collections library, two organized research units, a clinical program, and specialized academic centers.

The mission of the Robbins Collection is to promote and sponsor comparative research and study in the fields of religious and civil law, and its materials attract students and leading scholars from universities and research institutions around the world. Although independently funded, the Robbins Collection's location at Berkeley Law greatly enhances the educational aspect of its mission, providing unique educational opportunities for students interested in comparative and historical approaches to law. The Collection houses more than 340,000 titles on such topics as civil law, comparative law, jurisprudence, legal history, and religious law encompassing the canon law of the Roman and Greek churches, Jewish law and Islamic law. The Collection's holdings include more than 300 manuscript books, more than 300 incunables, more than 150 manuscript documents and fragments, electronic resources for historical legal research, and microfilms of the Canon and Roman law manuscripts in the Vatican Library.

Under the general direction of the Director of the Robbins Collection Library at Berkeley Law the Cataloging and Metadata Librarian for Rare Materials will:

  • Create, maintain, and enrich metadata representing the Robbins Collection's physical, digital, and virtual collections, particularly original and complex copy cataloging of printed books from the 15th to the 21st centuries in Latin and various modern European languages.
  • Prepare full descriptive MARC21/RDA catalog records and updates existing records, using RDA and DCRM
  • Assigns Library of Congress subject headings to new and existing records according to national standards and local practice
  • Performs authority control and may work with a team of UC Berkeley catalogers to establish and revise name headings in the LC/NACO Authority File according to NACO policies.
  • Work collaboratively with library colleagues, metadata services community and administration.
  • Contribute to development, implementation and assessment of metadata policies and procedures to Robbins Collection Library at Berkeley Law
  • Participate in library and campus planning committees and task forces, and campus, regional, and national professional development activities.

Advancement in the Librarian series at UC Berkeley is based in part on professional contributions beyond the primary assignment, e.g., active participation in university and professional settings, publications or other research and creative activity. The successful candidate will show promise or evidence of such contributions.



Information on the Robbins Collection:

Health and Retirement:

Union contract:

Basic qualifications (required at time of application)
Candidate must hold an advanced degree

Preferred qualifications

  • Master's degree in library and information science from an ALA-accredited institution, or equivalent degree, with a specialization in archival studies
  • An advanced degree in law or the humanities (preferably in Medieval or Early Modern Studies).
  • 2-4 years of experience working as a special collection's librarian or archivist.
  • Demonstrated experience creating bibliographic description of rare books including transcription, collation, and copy-specific information and notes.
  • Demonstrated experience in MARC 21 cataloging, including experience with RDA and/or AACR2, DACS, AMREMM, and the DCRM suite.
  • Reading knowledge of Latin and at least one European language other than English.
  • Ability to meet a high standard of quality of work independently and expeditiously.
  • Thorough knowledge of online resources and applications and search techniques as well as an understanding of trends in access to digital information and scholarly publishing.
  • Demonstrated experience working with online cataloging systems, especially OCLC Connexion.
  • Demonstrated experience with applying Library of Congress Subject Headings
  • Knowledge of paleography.
  • Experience working in an Integrated Library System environment, especially Innovative Interfaces Inc.'s Sierra.
  • Familiarity with Library of Congress Classification Schedules for Robbins Collection core materials.
  • Experience in the creation of name authority records, preferably for contribution to the Library of Congress as part of the NACO program
  • Demonstrated understanding of the principles of arrangement and description of archival collections.
  • Demonstrated ability to meet deadlines and ensure regular workflows
  • Demonstrated ability to work in a team environment.
  • Evidence of strong interpersonal and communication skills, as well as initiative and flexibility.

Application Requirements

Document requirements
Additional materials may be requested of applicants.

  • Curriculum Vitae - Your most recently updated C.V.
  • Cover Letter - Detailing a statement of qualifications
  • Statement of Contribution to Advancing Diversity, Equity, and Inclusion - Statement on your contributions to diversity, equity, and inclusion, including information about your understanding of these topics, your record of activities to date, and your specific plans and goals for advancing equity and inclusion if hired at Berkeley (for additional information go to

Reference requirements

  • 3 required (contact information only)

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About UC Berkeley

UC Berkeley is committed to diversity, equity, inclusion, and belonging. The excellence of the institution requires an environment in which the diverse community of faculty, students, and staff are welcome and included. Successful candidates will demonstrate knowledge and skill related to ensuring equity and inclusion in the activities of their academic position (e.g., teaching, research, and service, as applicable).

The University of California, Berkeley is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy see:

In searches when letters of reference are required all letters will be treated as confidential per University of California policy and California state law. Please refer potential referees, including when letters are provided via a third party (i.e., dossier service or career center), to the UC Berkeley statement of confidentiality prior to submitting their letter.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Job location
Berkeley, CA

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