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Job ID: 209426

Project Archivist - University Archives (Full-Time, 2 years)
Marian University

Date Posted Apr. 19, 2023
Title Project Archivist - University Archives (Full-Time, 2 years)
University Marian University
Indianapolis, IN, United States
Department Library
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Library Sciences (all categories)

Project Archivist - University Archives (Full-Time, 2 years)

Job Description

As a part of a diverse community of faculty and staff who represent many faith systems and worldviews, Marian University seeks a full-time Project Archivist who promotes Marian University’s Catholic Franciscan mission and identity by determining the scope of University Archives collection, developing policies governing archives access and maintenance, using ArchivesSpace software to catalog the collection, and completing a plan for the continued addition of future archival materials. At the end of this project, the Project Archivist will make recommendations for continued archives staffing and maintenance. The Project Archivist is a 2-year position funded by a grant from the Indianapolis Foundation Library Fund.
Essential Duties & Responsibilities:
  • Actively engage the Catholic Franciscan mission and identity of Marian University by modeling the Franciscan Sponsorship Values, honoring the legacy of the founding congregation, promoting unity in diversity, and integrating the Catholic Franciscan intellectual traditions in courses, programs, and services.
  • In consultation with campus stakeholders, establish and document collection parameters of Marian University Archives. Stakeholders include Marian faculty, administrators, departmental partners such as Alumni Engagement and Campus Ministry, and the Sisters of St. Francis (Marian’s founding order).
  • With support from PALNI, (Private Academic Library Network of Indiana) create, maintain, and update an instance of ArchivesSpace to make holdings discoverable online.
  • Provide research assistance and access to archival materials to students, faculty, staff, administration, external researchers, and the general public.
  • Using recommendations from a previous archives assessment, update and maintain the physical archives of Marian University. Monitor conditions in the Archives. Work with the Library Director to acquire necessary supplies to preserve archival materials.
  • Develop a plan for systematic collection of future archival materials.

Required Qualifications

Required Qualifications:
    • Master’s Degree in Archival Science, Library Science, or related field, or a Bachelor’s Degree and significant experience in archival/museum or special collections
    • A minimum of one year experience processing archival collection, digitization, and metadata structure, writing finding aids.
    • Professional archival and/or records management experience.
    • Experience working with items in need of special handling and conservation.
    • An understanding of official records management practices.
    • Excellent written and verbal communication skills.
    • A commitment to user-oriented archival services.
    • Understanding of copyright and rights management issues.


Review of application will begin immediately and continue until the position is filled. Applications require a current resume, a letter of application, and names and addresses of three current references.

Marian University is an Equal Opportunity Employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply.

Preferred Qualifications

Please Review Marian University’s Mission & Identity Statement before responding to the supplementary questions on your application:

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Contact Information

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